When filling out your Form 990 (Schedule F), which is used to report the activities of nonprofit organizations outside of the United States, there are several important documents you may need to attach. These documents provide supporting information and additional details about the organization's foreign activities.
1. Payroll Records: Attach payroll records that demonstrate compensation paid to employees engaged in foreign activities, including their roles, responsibilities, and the amounts paid to them.
2. Travel Expense Records: Include documentation of travel expenses incurred while carrying out foreign activities, such as airfare receipts, hotel bills, meal receipts, and other related expenses.
3. Grant and Contribution Agreements: Attach copies of agreements made with foreign organizations or entities, including grant agreements, sponsorship contracts, and any other significant contribution agreements with supporting documentation.
4. Financial Statements: Provide audited financial statements or other financial records prepared in accordance with generally accepted accounting principles (GAAP) for foreign activities. These statements should offer a comprehensive overview of the organization's financial position related to its activities abroad.
5. Activity Descriptions: Include detailed descriptions of the organization's activities conducted outside the United States. List locations, purposes, and outcomes of each activity, highlighting any funded projects, events, or programs related to foreign operations.
6. Annual Reports: Attach copies of any annual reports or impact reports specific to the organization's international activities. These documents can demonstrate transparency and showcase the accomplishments and impact of the organization's work abroad.
7. Board Minutes and Resolutions: Provide copies of board meeting minutes or resolutions that discuss and approve foreign activities, investments, and strategic decisions related to international operations.
8. Foreign Bank Account Information: If the organization maintains a bank account or financial accounts outside the U.S., provide comprehensive details about these accounts, including account numbers, account statements, currency types, and any significant transactions.
9. Foreign Government Approvals: Include any documentation related to government approvals, licenses, permits, or registrations required by foreign jurisdictions for the organization's activities abroad.
10. Supporting Documentation: Attach any additional relevant documentation that supports the organization's foreign activities, such as agreements with foreign tax authorities, legal opinions, or documents required by foreign jurisdictions.
It's crucial to keep accurate records and maintain proper documentation for all the information provided in your Form 990 (Schedule F). This ensures compliance with reporting requirements and facilitates a transparent overview of the organization's international activities. Always consult with a tax professional or attorney for specific guidance related to your organization's requirements and circumstances.